A formal invitation letter is an official letter that is written to send out invitations to people either for business meetings, parties, or any event. It is also written in response to any type of official announcements. (www.sampletemplates.com)

A typical sample invitations letter will contain information about the host, the time, date, and venue of the affair. It will also specify how one would accept the invitation. (http://templatelab.com)

There are two tenses used in an invitation letter, they are present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.

The following is the example of a formal invitation letter:

Name ad Surname of the sender

Street Name and Number

Postcode and City



Name ad Surname of the recipient

Street Name and Number

Postcode and City


Dear Mr. D. Jones,

You are kindly invited to a gala dress ball celebrating the birthday of Mrs.Sarah Smith. The ball will take place at the Crystal Hotel on Tuesday the 2nd of July. The dress code is formal.

Proceedings will start with a display of fireworks at 8 pm while a program of events will be delivered to you upon arrival. A four course dinner will be served in the Montgomery hall at 9.00, whereby Mrs Smith will make her arrival and welcome each of you personally. Free parking will be on disposal to guests at the front gate of the venue.

Please complete full details on the attached Rsvp and return to the address stated above by the 3rd of July. Unfortunately we are not in position to accept replies received after this date. On behalf of Ms Smith, I look forward to your attendance.

Mr. V. James

Assistant to Mrs Smith.


Filed under: Uncategorized

Like this post? Subscribe to my RSS feed and get loads more!